Free operator toolkit
Free bounce house rental invoice template (printable)
A clean, itemized rental invoice you can copy or save as a PDF. Numbering and dates, who it is from and who it is for, the event and delivery window, each unit and add-on as its own line, delivery and setup fees, tax, the deposit already applied, and the balance due. Fill in the brackets and send it.
This template is general information, not legal advice. What a document like this can and cannot do varies by state, so have a local attorney review your final version before you use it.
Updated August 2026
Bounce House Rental Invoice
This template is a starting point you fill in and adapt. Replace every bracketed field with your own details. Every amount is a blank, so write your own numbers.
1. Invoice header
INVOICE [number] · Issued: [date] · Due: [date]
Booking reference: [your booking number or the event name].
Status: [Deposit invoice · Balance due · Paid in full].
2. From
[Operator / business name]
[Street address] · [City, State ZIP]
[Phone] · [Email] · [Website]
Tax ID / EIN: [number, if you show one]. Sales tax registration: [number, if applicable].
3. Bill to
[Customer full name or company]
[Billing street address] · [City, State ZIP]
[Phone] · [Email]
Purchase order or reference: [number, if the customer requires one; schools, parks, and companies usually do].
4. Event and delivery
Event date: [date]. Rental window: [start time] to [end time].
Setup address: [full address]. Surface: [grass · concrete · asphalt · indoor].
Delivery window: [window]. Pickup window: [window].
On-site contact: [name] · [phone].
5. Items
Give every unit and every add-on its own line. A single "party package" line is the line customers dispute.
[Qty] × [Unit name, e.g. Castle Combo bounce house, 15 ft × 15 ft] · [rate description, e.g. per day] · $[amount]
[Qty] × [Add-on, e.g. 6 ft table] · [rate description] · $[amount]
[Qty] × [Add-on, e.g. generator] · [rate description] · $[amount]
Delivery · [distance or zone] · $[amount]
Setup on hard surface (sandbags) · $[amount]
Attendant · [hours] · $[amount]
[Any other charge you apply, named plainly] · $[amount]
6. Totals
Subtotal: $[amount]
Discount [reason, if any]: −$[amount]
Sales tax [rate and jurisdiction as you are registered]: $[amount]
Total: $[amount]
Deposit received [date, method]: −$[amount]
BALANCE DUE: $[amount]
7. Payment terms
Attorney review recommended
HAVE YOUR ATTORNEY REVIEW THIS SECTION BEFORE YOU PRINT A NUMBER IN IT. Late fees, interest, and returned-payment charges on consumer invoices are limited in many places, and a figure that exceeds the local limit can be unenforceable, or expose you, while a plain lawful one holds.
Balance due by [date / on delivery / before setup begins; state which].
Accepted payment methods: [list the methods you actually take].
Late payment: [your terms, if any].
Returned payment: [your terms, if any].
This invoice records amounts agreed in the signed rental agreement dated [date]. If the two ever differ, the signed agreement controls.
Questions about this invoice: [name] · [phone] · [email].
8. Notes
[Anything the customer needs to know: the deposit is non-refundable, the weather policy applies, the balance is due before setup, an access requirement they agreed to, or a thank-you.]
Keep this short. An invoice is a bill, not a second contract. The terms live in the agreement it references.
How to use this template
An invoice is the least glamorous document in this business and the one that decides whether you get paid without three follow-up texts. A good one is boring, itemized, and impossible to argue with. Here is how to fill this one in and use it well.
Number your invoices, and never reuse a number
Sequential numbering sounds like bookkeeping fussiness until the first time a customer says they already paid and you both need to work out which invoice they mean. Pick a scheme and keep it: a plain running number, or a year prefix and a running number. Never reuse one, and never renumber an invoice you have already sent. Issue a new one and reference the old.
Put the booking reference on it too. The invoice number identifies the bill; the booking reference identifies the Saturday. When something goes wrong you will want both.
Itemize: one line per thing
The single most useful habit on this template is Section 5. Give each unit, each table, the generator, the delivery, the hard-surface setup, and the attendant its own line with its own amount. A customer who can see what each part cost argues about one line at most; a customer looking at "Party package, one amount" argues about the whole invoice.
It also protects you when scope changes. If they add a second unit on Thursday, you add a line, and you do not renegotiate a bundle price. And when you sit down at the end of the season to work out which unit actually earns, itemized invoices are the only records that can tell you.
Show the deposit as a credit, not a discount
Write the full total first, then subtract the deposit already received, then show the balance due. Every one of those three numbers should be visible. Netting the deposit out silently, invoicing only the balance, is how a customer ends up believing the rental cost less than it did, which becomes a problem the day they ask for a refund.
Date the deposit line and name the method. "Deposit received 15 May, card" answers a question your future self will ask.
Tax: charge what you are registered to charge
Whether rental equipment is taxable, at what rate, and whether delivery is taxable too are questions with different answers in different places, and sometimes different answers in two towns in the same state. This template gives you a line and a bracket for the rate and the jurisdiction, deliberately, because it cannot answer that for you.
Ask your accountant once, register where you need to, then put the real rate on the line. Charging tax you are not registered to collect and failing to charge tax you owe are both expensive, and the second one compounds quietly.
Say when the balance is due, in a date and not a mood
Most disputes about payment are really disputes about a deadline nobody wrote down. "Due on delivery" and "due by the Friday before" are both fine; "due before the event" is where the argument starts. Pick one, write it in Section 7, and make it the same as the term in your rental agreement.
If you charge for late payment, look up what is lawful where you operate before you print a number. A late fee is one of the few places on a simple invoice where a made-up figure can actually cost you, which is why that clause carries the review flag.
Send it early, and send the same document twice
Send the balance invoice when you confirm the delivery window, not on the morning of the event. The customer has time to arrange payment, and you find out about a problem while there is still a week to fix it.
Then bring the same invoice with you. A printed copy in the truck ends the "I thought the total was different" conversation in the driveway, which is exactly where you least want to be having it.
Keep the invoice and the agreement in one place
An invoice is a bill against a signed agreement, and Section 7 says so on the page. Filing them apart is how an operator ends up with a total nobody can trace back to terms anybody agreed to.
That pairing is what BounceDay keeps together for you: the signed contract, the invoice sent against it, and what has been paid so far, all sitting on the same booking rather than in three different apps. Whether you invoice from this template or from software, keep the bill and the agreement findable as one thing.
Keep your paperwork in one signed place
On Solo and up, BounceDay builds your own contract, waiver and weather policy into one document your customer e-signs, then takes the deposit at signature by card or bank transfer, or on your own payment links. Your templates stay yours. Adapt them, send them, and keep every signed copy on the booking it belongs to.
Frequently Asked Questions
Is this bounce house rental invoice template free to use?
Yes. The full invoice is on this page and you can copy it or open a printable version to save as a PDF. No email required. Fill in the brackets with your own details and amounts.
What should a bounce house rental invoice include?
An invoice number and dates, your business and tax details, the customer’s billing details, the event date and address, every unit and add-on as its own line with its own amount, delivery and setup fees, tax, the deposit already applied, the balance due, and when and how to pay. A reference back to the signed rental agreement ties it to terms both sides agreed to.
Should the deposit appear on the invoice?
Yes, as a credit rather than by quietly reducing the total. Show the full amount, then the deposit received with its date and method, then the balance due. All three numbers visible is what stops a disagreement later about what the rental actually cost.
Do I charge sales tax on a bounce house rental?
That depends on where you operate. Rental equipment, delivery, and setup labor are treated differently from place to place, and the rate can vary within a single state. The template leaves the rate and jurisdiction as blanks on purpose. Ask an accountant once, register where you need to, and put the real rate on the line.