Bounce House Rental Invoice
This template is a starting point you fill in and adapt. Replace every bracketed field with your own details. Every amount is a blank, so write your own numbers.
This template is general information, not legal advice. What a document like this can and cannot do varies by state, so have a local attorney review your final version before you use it.
1. Invoice header
INVOICE [number] · Issued: [date] · Due: [date]
Booking reference: [your booking number or the event name].
Status: [Deposit invoice · Balance due · Paid in full].
2. From
[Operator / business name]
[Street address] · [City, State ZIP]
[Phone] · [Email] · [Website]
Tax ID / EIN: [number, if you show one]. Sales tax registration: [number, if applicable].
3. Bill to
[Customer full name or company]
[Billing street address] · [City, State ZIP]
[Phone] · [Email]
Purchase order or reference: [number, if the customer requires one; schools, parks, and companies usually do].
4. Event and delivery
Event date: [date]. Rental window: [start time] to [end time].
Setup address: [full address]. Surface: [grass · concrete · asphalt · indoor].
Delivery window: [window]. Pickup window: [window].
On-site contact: [name] · [phone].
5. Items
Give every unit and every add-on its own line. A single "party package" line is the line customers dispute.
[Qty] × [Unit name, e.g. Castle Combo bounce house, 15 ft × 15 ft] · [rate description, e.g. per day] · $[amount]
[Qty] × [Add-on, e.g. 6 ft table] · [rate description] · $[amount]
[Qty] × [Add-on, e.g. generator] · [rate description] · $[amount]
Delivery · [distance or zone] · $[amount]
Setup on hard surface (sandbags) · $[amount]
Attendant · [hours] · $[amount]
[Any other charge you apply, named plainly] · $[amount]
6. Totals
Subtotal: $[amount]
Discount [reason, if any]: −$[amount]
Sales tax [rate and jurisdiction as you are registered]: $[amount]
Total: $[amount]
Deposit received [date, method]: −$[amount]
BALANCE DUE: $[amount]
7. Payment terms
Attorney review recommended
HAVE YOUR ATTORNEY REVIEW THIS SECTION BEFORE YOU PRINT A NUMBER IN IT. Late fees, interest, and returned-payment charges on consumer invoices are limited in many places, and a figure that exceeds the local limit can be unenforceable, or expose you, while a plain lawful one holds.
Balance due by [date / on delivery / before setup begins; state which].
Accepted payment methods: [list the methods you actually take].
Late payment: [your terms, if any].
Returned payment: [your terms, if any].
This invoice records amounts agreed in the signed rental agreement dated [date]. If the two ever differ, the signed agreement controls.
Questions about this invoice: [name] · [phone] · [email].
8. Notes
[Anything the customer needs to know: the deposit is non-refundable, the weather policy applies, the balance is due before setup, an access requirement they agreed to, or a thank-you.]
Keep this short. An invoice is a bill, not a second contract. The terms live in the agreement it references.