Free operator toolkit
Free bounce house rental contract template
A complete, plain-English rental agreement you can copy or save as a PDF — parties and units, delivery window and site access, space and power, weather policy with rain-check terms, supervision and occupancy limits, damage and cleaning, a liability and waiver section, deposit and balance, and cancellation. Fill in the brackets and make it yours.
This template is general information, not legal advice. Deposit rules and liability-waiver enforceability vary by state, so have a local attorney review your final contract before you use it.
Bounce House Rental Agreement
This template is a starting point you fill in and adapt. Replace every bracketed field with your own terms. Blanks like ______ are for signing.
1. The parties
This Bounce House Rental Agreement ("Agreement") is made between [Operator / business name] ("Operator") and [Customer full name] ("Customer").
Operator contact: [phone · email]. Customer contact: [phone · email · billing address].
2. Unit(s) and equipment
Operator agrees to rent the following to Customer:
Unit(s): [e.g. Castle Combo bounce house, 15 ft × 15 ft].
Add-ons: [tables, chairs, generator, attendant — or “none”].
Rental rate: $[amount] · Delivery fee: $[amount] · Setup fee (hard surface): $[amount] · Tax: $[amount] · Total: $[amount].
3. Event date, times, and location
Event date: [date].
Rental window: [start time] to [end time].
Setup location: [full address].
Surface and grade: [grass · concrete · asphalt · indoor]. Note any slope or uneven ground: [describe].
4. Delivery window and site access
Operator will deliver and set up between [delivery window] and return to remove the unit(s) between [pickup window].
Customer or a responsible adult will be present at delivery to confirm placement, and again at pickup.
Access: Customer confirms a clear path to the setup area with a gate or doorway at least [__] inches wide, and will note in advance any stairs, tight turns, soft ground, or steep slope that could affect delivery.
If the site is unsafe or unusable on arrival — for example a blocked path, standing water, or a slope too steep to anchor safely — Operator may decline setup, and the deposit terms below apply.
5. Space and power
Customer will provide, at no cost to Operator, a cleared, reasonably level area of at least [dimensions] for each unit, free of rocks, sharp objects, pet waste, and overhead obstructions such as low branches or wires.
Power: a dedicated, grounded electrical outlet for each blower, within typical blower-cord range of the setup area. Most operators plan for an outlet within roughly 100 feet; if power is farther, arrange a generator in advance. This is planning guidance, not a technical specification — confirm the actual reach with your Operator.
6. Weather policy
Safety comes before the party. Operator follows the manufacturer’s maximum operating wind speed for each unit. Many operators stop use, and will not set up, at sustained winds or gusts in the range manufacturers commonly cite (roughly 15–25 mph), and in lightning, storms, or heavy rain.
If unsafe weather forces a shutdown or prevents setup, the booking becomes a rain check: it reschedules to a mutually available date at no additional charge, or [describe your rain-check / refund terms]. A weather reschedule is not treated as a Customer cancellation.
7. Supervision and safety rules — Customer acknowledgment
Customer agrees to provide a responsible, sober adult attendant to supervise the unit at all times it is in use, and to enforce these rules:
Rider count and combined weight stay within the unit’s manufacturer rating — [riders] riders and [weight] per the manufacturer’s label. Do not exceed it.
Riders sorted by size; small children never bounce with much larger ones.
No shoes, glasses, sharp objects, food, drink, gum, or silly string inside the unit.
No flips, roughhousing, climbing on the walls or netting, or piling on.
Continuous blower operation while in use; no use in rain or unsafe wind.
Everyone exits immediately if the blower stops or the unit begins to deflate.
8. Damage and cleaning
Customer is responsible for damage beyond normal wear caused during the rental period, including damage from misuse, overloading, or failure to follow the rules above.
A cleaning fee of $[amount] applies if a unit is returned excessively soiled — for example mud, food, drink, silly string, paint, or pet waste requiring more than a routine wipe-down.
Lost, stolen, or unrepairable equipment is charged at [replacement cost / stated value]. Operator will document the condition of the unit at delivery and pickup.
9. Liability release and waiver
Attorney review recommended
HAVE YOUR ATTORNEY REVIEW THIS SECTION. How far a liability release can go varies by state, especially where children or gross negligence are involved.
Customer acknowledges the inherent risks of inflatable play and agrees that, to the fullest extent permitted by law, Operator is not liable for injury or property damage arising from use of the equipment, except to the extent caused by Operator’s own gross negligence or willful misconduct.
Customer agrees to supervise use, follow the safety rules, and keep the equipment in a safe condition during the rental period.
[Insert your attorney-reviewed release and indemnification language here.]
10. Deposit and balance
A non-refundable deposit of $[amount or %] is due to reserve the date. The date is not held until the deposit is received.
The balance of $[amount] is due [on delivery · by (time) on the event day].
Accepted payment methods: [methods]. The deposit and balance are paid directly to Operator.
11. Cancellation
If Customer cancels more than [__] days before the event, the deposit is forfeited and no further amount is owed.
Cancellation within [__] days of the event may require payment of [__]% of the total.
A weather reschedule is handled under the Weather Policy above and is not a cancellation.
12. Entire agreement and signatures
This Agreement, with any attached waiver, is the entire agreement between the parties and may be changed only in writing.
By signing, Customer confirms they have read and agree to all terms, including the site access, space and power, supervision and safety rules, occupancy limits, weather policy, damage terms, and liability release.
Operator signature: ______________________ Date: __________
Customer signature: ______________________ Date: __________
How to use this template
A bounce house rental contract turns a handshake and a text thread into a booking you can defend — the date, the price, the site rules, and the terms, all in one signed document. This template gives you a complete starting point. Here is how to make it yours and use it well.
Fill every bracket before you send it
Everything in square brackets is a blank you fill in: your business name, the customer’s details, the units, the price breakdown, the dimensions, and your deposit and cancellation numbers. Never send a contract with a bracket still in it — an empty field is the gap a dispute grows in.
Read the whole thing once as the customer would, and cut anything that doesn’t match how you actually operate. A contract the customer understands is a contract that prevents arguments; a wall of fine print just invites them.
Get it signed before the deposit, not after
The order matters. Have the customer read and sign the agreement first, then send the deposit request — so agreeing to pay is agreeing to every term, with a signed date proving they saw the rules and the weather policy. Collecting money before the signature leaves you holding a payment with no agreed terms behind it, which is the worst of both worlds if something goes wrong.
The deposit clause: hold the date, filter the flakes
A deposit does two jobs: it holds the date and it separates serious customers from tire-kickers. Set it high enough that walking away stings, but not so high it scares off the booking — many operators use a flat amount or a percentage of the total.
A non-refundable deposit is standard, because a late cancellation genuinely costs you: the Saturday you reserved and the other requests you turned away. Tie the deposit terms to your cancellation window so the two clauses agree instead of contradicting each other.
Site and power: the clause that saves your Saturday
So many ruined setups trace back to a site that wasn’t ready — a yard full of dog mess, a gate too narrow for the unit, or no outlet within reach. Spell out exactly what the customer must provide: a cleared, level, measured area and a grounded outlet within typical cord range, or a generator by arrangement.
Then give yourself an out: if the site is unsafe or unusable on arrival, you can decline setup and keep the deposit. That single sentence turns a wasted trip into a covered one.
Weather and cancellation: decide it now, not in the driveway
Wind and storms are the part of this business you don’t control, so write the policy before you need it. State the wind and weather limits you follow, and make a weather postponement roll to a reschedule rather than a forfeited deposit — you keep the revenue, the customer keeps their party, and nobody feels robbed on a rainy Saturday.
Keep weather postponements clearly separate from customer cancellations, which follow your cancellation window. Blurring the two is how a rescheduled rain date turns into an argument about a refund.
The safety rules belong in writing
The rules aren’t decoration. Listing them — adult supervision, no shoes, no flips, size-sorted riders, a rider limit, continuous blower, everyone out if it deflates — and having the customer acknowledge them is part of documenting that they were informed. Post the same rules at the unit on the day, so the written acknowledgment and the posted sign back each other up.
The waiver: one layer, not a magic shield
The liability release is the clause to be most careful with, and the one to have a local attorney review most closely. A signed waiver documents that the customer understood the risks and agreed to supervise — that matters — but it does not erase your duty to set units up safely, it does not replace insurance, and how far it goes varies by state, especially where children are involved.
Treat the waiver as one layer of a real safety posture that also includes correct anchoring, respecting wind limits, and a documented setup you can prove.
Put it all in one signed flow
Three documents emailed as separate attachments is how signatures go missing. The strongest setup is one agreement — contract, safety rules, weather policy, and waiver together — that the customer signs once, before the deposit.
That is exactly how BounceDay handles bookings: your waiver and weather policy are built into the e-sign contract, signed before the deposit link goes out, and the deposit runs on your own payment links with no custody. Whether you use this template on paper or an app to send it, keep everything in one signed place.
Sign it without the paperwork shuffle
BounceDay builds your waiver and weather policy into the contract your customer e-signs, then collects the deposit on your own payment links — signed before any money moves, tracked to the penny, and never in anyone else’s custody. Adapt your own contract and waiver templates and send the whole thing in one signed flow.
Frequently Asked Questions
Is this bounce house rental contract template free to use?
Yes. The full template is on this page, and you can copy it or open a printable version to save as a PDF — no email required. Fill in the brackets with your own terms, and have a local attorney review the deposit and waiver language before you rely on it.
Do I legally need a rental contract for a bounce house?
There’s no universal rule that requires one, but practically you want it. A written contract fixes the price, date, unit, and site responsibilities so a misremembered detail or a late cancellation is a signed agreement instead of an argument — and it’s where your deposit terms and waiver live.
Can I write my own bounce house waiver?
You can start from the waiver section here and adapt it, but liability-release enforceability is state-specific — some states limit how far a release can go, especially involving children. Have a local attorney review your final waiver so it actually holds where you operate.
Should the deposit be refundable?
A non-refundable deposit is standard, because a cancellation costs you a reserved date and the bookings you turned away. Many operators make an exception for weather by offering a reschedule instead of a refund. State your terms clearly and check your state’s rules on deposits.